Privacy Policy

We respect your privacy.

This policy explains when and why we collect personal information, how we use it and the conditions under which we may disclose it to others.

If you require more information about our Privacy Policy, please contact the Data Protection Officer (DPO) whose details are outlined below.

Data Protection Officer and Data Controller

Name: Iain Cahoon
Email: iain@mlrcareers.com

The Client refers to businesses we recruit for, and the Candidate refers to candidates on our CRM.

 

How do we collect information from you?

We obtain information about you when you use our website, apply for a job, make enquiries about our services, and from third party websites such as Job Board CV libraries. We may use information held about you to provide you with news about jobs, updates, things we think you might be interested in, or any changes to our business. If you want us to stop contacting you, please email us and we'll stop. 

 

On what basis do we process your data?

We process data under Legitimate Interest and in some areas, contractual necessity (we might need your bank details or P45 to pay you) or legal obligation (HMRC and the Fair Employment Commission might ask us for details). We only process and use your data in the manner required to help you in your next career move or in hiring your next member of staff.  We will collect information, as outlined below, without which we would be unable to work on your behalf in recruiting activity.  We believe that our legitimate interests in processing your data are in line with your own legitimate interests in your search for a new job or a new team member.

 

What type of information is collected from you?

The personal information we collect might include your name, business name, address, email address, telephone numbers and CV. We may also collect ID which will be stored on our database at encrypted level and bank details or other financial information for payroll purposes which again will be only visible to the DPO to protect your privacy. Under Northern Irish law, we will also collect monitoring information which will only be visible to the DPO. We do not request (nor encourage you) to submit sensitive data to us, (i.e., data relating to racial or ethnic origin, political opinions, membership of a trade union, physical or mental health conditions, sexual orientation, the commission of any offence or related documentation). If, however, you choose to do so then you consent to our processing this data in the manner set out in this Privacy Policy.

 

How is your information used?

We may use your information to:

• Ascertain suitability for roles we are recruiting
• To carry out obligations arising from any roles we’re recruiting for such as forwarding your CV or personal details where necessary to our clients
• Contact you by phone, email or text for updates on your current employment and to ensure our records are accurate
• Ask for your views or comments on the services we provide
• Notify you of changes to our services
• Send you communications which you have requested and that may be of interest such as latest vacancies or news

We review our retention periods for personal information on a regular basis.  We are legally required to hold some types of information to fulfil our statutory obligations.  We’ll hold your personal information on our systems for as long as is necessary for the relevant activity, or for a period of 24 months.

 

How is your data stored?

Your data is stored on our Virtual Private Server at encrypted level, partitioned from others and in a physically secure data centre with 1 Tbps anti-DDoS protection. Information we collect such as bank details, fair employment, ID etc., are only visible to the DPO.

Information will only be held outside of the Controller in the following circumstances:

• Upon the point of an application being made to the Client, the Client becomes responsible for legal processing. The Company will record this information and can be made available to the Candidate upon request. We will always request your consent to share your CV with The Client as a matter of good recruitment practice.
• When the Candidate becomes employed by the Company to provide contractor services, payroll will be held on a third-party payroll management system.

 

Who has access to your information?

• MLR Careers staff
• We will not sell or rent your information to third parties
• We will not share your information with third parties for marketing purposes
• We may transfer your personal information to a third party (our clients) as part of a successful offer of employment to enable them to arrange the necessary contracts to be drawn up.  However, we’ll take these steps with the aim of ensuring that your private rights continue to be protected.

 

What are your rights?

This applies to anyone who has personal identifiable data held by us.

• You can request where your data is held and how it is being processed by submitting a Subject Access Request to the DPO
• You can request for your information to be forgotten and erased from our records
• You can request a copy of information being held and for any of it to be updated with correct information you supply
• At any stage, you can request to change the level of permission you have given us i.e., if you had initially subscribed to all forms of marketing but would now only like to be contacted regarding employment opportunities

Any request to the above rights will be fulfilled within 30 days of request.

 

Links to other websites

Our website may contain links to other websites.  This privacy policy only applies to our website, so we encourage you to read privacy policies on the other websites you visit.  We cannot be held responsible for the privacy policies and practices of other sites even if you access them using links from our website.

 

What will we do if data is breached?

If a breach of data happens this will be promptly communicated to affected parties within 48 hours by email and for any serious breach that could lead to significant impact on the individual a phone call will be made within 24 hours of the Company is made aware of any breach.

 

Equal Opportunity

MLR Careers is an equal opportunities employer and is fully committed to equal opportunity for all job applicants regardless of gender, marital status, disability, ethnicity or perceived religious affiliation, age or sexual orientation. As part of our commitment to equal opportunities, we may from time-to-time use information provided by you for the purposes of equality monitoring and submission to statutory bodies as required under FEAT (NI) Order 1998 and other legislation.  All such information will be used on an anonymised basis.

 

Further information

If you have any questions about this Privacy and Cookie Policy, the practices of this site, or your dealings with this Site, please contact us, below:

MLR Careers is a trading style of MLR Recruiting Ltd., registered in Northern Ireland number NI653214

 

Tel: +44 (0) 7798 844546
Email: iain@mlrcareers.com